BOOKKEEPER

Position Description

9-1-26

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POSITION OVERVIEW

The Bookkeeper is responsible for managing day-to-day accounting and financial administration for 5Points Creative. This position oversees accounts payable, accounts receivable, payroll processing, account reconciliations, financial reporting, and other bookkeeping functions to ensure the company’s financial records are accurate, current, and properly maintained.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently with financial information. This position works closely with the Vice-President of Operations and company owners to maintain accurate financial records, monitor cash flow, support financial forecasting, and improve financial and Workamajig processes.

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KEY RESPONSIBILITIES

Accounts Payable & Accounts Receivable

• Enter and manage vendor invoices and ensure invoices are paid accurately and on schedule

• Reconcile vendor statements and resolve discrepancies as needed

• Enter and reconcile client payments

• Actively manage accounts receivable and accounts payable

• Generate and distribute client invoices and statements

• Monitor outstanding receivables and assist with collection efforts as needed

• Ensure adequate cash is available for scheduled payments

Payroll & Financial Administration

• Generate and process payroll

• Record payroll expenses in financial management software

• Assist with importing media invoices into financial management software as needed

• Maintain accurate and timely financial records

• Manage prepaid expense amortization

• Manage advance billing and associated expenses

• Manage general ledger accounts and perform account reconciliations

Financial Reporting & Forecasting

• Reconcile Work in Progress and investigate discrepancies

• Monitor, manage, and distribute financial reports

• Provide financial forecasts to company owners as needed

• Monitor cash flow and identify upcoming financial obligations

• Assist with analysis of financial information and variances

• Provide financial information and reporting to support management decision-making

Tax & Annual Financial Requirements

• Complete annual tax computations and payments related to business licenses and personal property

• Assist with other annual financial reporting and compliance requirements as needed

• Maintain records and documentation necessary for annual tax and financial reporting

Budgeting & Process Improvement

• Assist with annual budget development by providing historical financial data, forecasts, and other financial information

• Assist with refining and improving financial management software processes

• Identify opportunities to improve accounting workflows, reporting, and financial controls

• Other duties as assigned

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QUALIFICATIONS

• Previous bookkeeping or accounting experience

• Experience with accounts payable, accounts receivable, payroll, and account reconciliation

• Strong attention to detail and accuracy

• Highly organized with the ability to manage multiple deadlines

• Ability to work independently and maintain confidentiality of financial information

• Strong analytical and problem-solving skills

• Proficiency with Microsoft Excel or comparable spreadsheet software

• Experience with accounting software and/or financial management systems

• Experience with project-based accounting or financial management systems is preferred

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STARTING WAGE

$20–$25 per hour, approximately 20–25 hours per week

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REPORTS TO

Vice President of Operations

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